Student-Athlete Handbook

WELCOME TO THE WOLFPACK
 
WolfPack Student-Athletes,
 
Welcome to Thompson Rivers University, and more specifically, to the WolfPack Athletic Program! Congratulations on becoming a member of the ‘Pack, and thank you for choosing TRU!
 
You are a student first and foremost. Athletics will enhance your experience here but we encourage you to always prioritize your academic responsibilities and overall health and wellbeing. Thanks to the collective effort of athletes, coaches, support staff, administration and WolfPack supporters from around the university, it’s an incredible time to be a member of the ‘Pack! They are dedicated to supporting your success and are here to invest in you so you can be better athletes, students and people.
 
Being a student-athlete is about far more than winning. At TRU, it is our aim to foster the growth and development of human potential, with the ultimate goal of building capable and confident community champions! It’s about the process of achieving success – striving for excellence, not perfection. As ambassadors of the university, you model character and commitment in everything you do. And no matter where your athletic success takes you, the commitment you have made to yourself, to your teammates and to your school will have a lasting impact. By developing every aspect of yourself, you are establishing the foundation of knowledge and skills required to navigate your academic, athletic and personal pathways with success, while also preparing for life after sport!
 
We take pride in being a very close and personal department with an open-door policy. If you need assistance or have questions, please come see me or any of the athletic staff.  We are here to make your experience as positive and enjoyable as possible. We look forward to sharing your individual and collective successes with you, and we know you will make the most of this incredible opportunity.
 
All the best for the coming year!
 
Curtis Atkinson
Director, Athletics and Recreation

IMPORTANT TRU WOLFPACK NAMES & NUMBERS
 
NAME POSITION OFFICE EMAIL PHONE
ADMINISTRATION
Curtis Atkinson  Director of Athletics & Recreation  TCC 111  catkinson@tru.ca  250-828-5273 
Jon Shephard Athletics Coordinator TCC 110  jshephard@tru.ca 250-371-5670
Scott Clark Manager, High Performance Sport TCC 105 sclark@tru.ca 250-852-7229
Miranda Pham WolfPack Administrator TCC 114 mpham@tru.ca
COMMUNICATIONS & EVENTS
Cameron Doherty  Manager of Marketing & Communications  TCC 112 cdoherty@tru.ca 250-818-2408
Meaghan Blakely Sport & Event Coordinator G 305 mblakely@tru.ca 250-377-6116
RECREATION
Pina Russo Recreation Coordinator G 303 prusso@tru.ca 250-828-5271
ATHLETE HEALTH & PERFORMANCE
Kevin Brechin Director of Athletic Health & Performance SAGE kbrechin@tru.ca 250-314-5000
Lisa Northrup Head Coach, Strength & Conditioning G 321 lnorthrup@tru.ca
Morris Boyer Athletic Therapist SAGE mboyer@tru.ca
Erin Pincott PACE Coordinator, Academic Support epincott@tru.ca


INTRODUCTION
 
The athletic program at Thompson Rivers University competes in the Canada West conference of U SPORTS in basketball, volleyball, soccer and swimming, while continuing to be a strong presence in the Canadian College Baseball Conference for baseball and open championships in cheerleading.
 
Our mission is to assist our athletic representatives to progress toward their personal potential by providing high quality athletic experiences in the manner which will help them build self-esteem and develop the qualities of leadership, fair play, self-discipline and perseverance.

Vision
Taking Charge. Raising Standards. Uniting as One.
 
Mission
Our mission is to recruit and develop character to support the lifelong pursuit of excellence among WolfPack student-athletes by fostering academic, competitive, and personal success within a diverse and inclusive team environment.
 
Values
Trust
Respect
Unity
Work
Performance


ATHLETIC DEPARTMENT POLICIES AND REGULATIONS
 
An athletic representative includes student-athletes, student assistants, coaches, staff, and any other authorized person associated with the athletic program.
 
The athletic representative agrees to comply with the Athletic Policies and Regulations as listed in this handbook:
  1. Commitments to University athletic teams must take precedence over commitments to non-University teams during the academic year.
  2. Any misconduct by athletic representatives during both university and non-university activities will result in automatic suspension from the athletic program until the situation can be reviewed.
  3. Violation of any law or ordinance concerning possession, furnishing, use or sale of drugs will automatically result in the suspension from the University athletic program.
  4. Any athletic representative(s) involved with the illegal possession, furnishing, use or sale of drugs will be automatically suspended from the athletics program and may face further action by the University.

ATHLETIC REPRESENTATIVE RESPONSIBILITIES
 
1.         Athletic representatives must comply with all Canada West and U SPORTS regulations related to eligibility, athletic financial awards, conduct, and doping control (including completion of CCES doping control course).
 
2.         It is a requirement that athletic representatives have a complete medical examination prior to trying out for, or playing on, any University team.
 
3.         Student-athletes are at Thompson Rivers University for their academic studies first and foremost.

4.        Student-athletes must take part in department fundraising initiatives as directed by Head Coach, or athletic department staff. 

5.         Student-athletes are to be prompt for practices and do their best to notify the coaching staff prior to practice if they will be late, are unable to attend or are injured.
 
5.         Injured players are required to immediately notify both the coach and the head athletic therapist.
 
6.         It is the responsibility of each and every athletic representative to ensure that the bench area and the change rooms are left in a neat and undamaged condition after every practice and game at home and on the road.  All tape and garbage is to be placed in garbage containers, and showers and sinks are to be shut off before leaving.  Any liquid spills near the bench area are to be wiped up.
 
7.         Membership on a WolfPack team is a privilege. Athletic department representatives are expected to be role models, peer supporters, mentors, and ambassadors. As a member of the Thompson Rivers University Athletic Program, athletic representatives have a responsibility to themselves, their coaches and teammates, and the University. Falling below the line will result in discipline. The University has one fundamental rule which will be strictly enforced
 
“Any member of a University team whose conduct puts the reputation of the University, teammates, coach or themselves in a compromising position may be subject to disciplinary action.”

TRAVEL POLICIES & REGULATIONS
 
A.         Out of Town Travel Regulations
 
    1.         While a Head Coach (and only the Head Coach) MAY, at his/her discretion, authorize athletics representatives of legal age to consume alcohol at certain times on road trips, the following rules cannot be overridden by the coaching staff:
 
    a)         Unauthorized or illegal use of alcoholic beverages (including wine and beer) is prohibited by the University for all athletic representatives while on University sponsored activities.  More specifically:
 
          i)          the consumption or possession of alcoholic beverages on any mode of transportation, public or private is strictly forbidden;
 
          ii)         the consumption or possession of alcoholic beverages anywhere in the accommodations provided by the University is strictly prohibited;
 
          iii)        the consumption or possession of alcoholic beverages anywhere or at any time by minors at University associated events or during competition related travel is strictly prohibited.
 
   2.         Each athletic representative will travel by means to be determined by the University and stay in the accommodations provided by the University.  If alternate travel arrangements are requested by the athletic representative, written permission must be obtained from the Director, Athletics and Recreation prior to travel.  Whenever possible, these arrangements should be made at least one week prior to departure. An alternate travel form must be signed by the athletic representative and approved by the Director.
 
  3.         As representatives of Thompson Rivers University, athletic representatives must consider their conduct and apparel as significant at all times, but especially so on road trips.  They are expected to be well-groomed, and to dress and conduct themselves in an appropriate manner.
 
  4.         Injured or academically ineligible players may not be entitled to travel with the team.
 
  5.         Athletic representatives are responsible for ensuring that both the transportation and hotel room is left in a neat and undamaged state.  No items are to be removed from the transportation or your hotel room other than those which you brought with you.  Any damage (to vehicles, accommodations or property) resulting from individuals representing the University will require full repayment by the individuals responsible and may result in suspension or expulsion from the athletic program and Thompson Rivers University.
 
  6.         Athletic representatives are responsible to pay for all phone calls and other room expenses prior to checkout.  The University will not pay for any room charges other than accommodation.
 
  7.         Curfew:  All athletic representatives are required to be in their assigned rooms between the hours of midnight and 6:00 a.m. of each day they, or the team they are traveling with, are representing the University.  No other persons, other than those registered to that room, are allowed in the rooms during those hours.  The Head Coach will establish curfews for those evenings when there is no competition the next day for any of the teams which may be traveling together, and may apply more stringent team curfews than what is outlined in this document.
 
  8.         Only persons who have received travel authorization from the Director, Athletics and Recreation may travel by the transportation provided by the University.
 
B.         Departure
 
For road trips, all members of the traveling group are expected to be at the place of departure at the designated time.  The transport vehicle will leave at that time. Those who arrive late may find themselves left behind.
 
C.         Expenses
 
The University will make and pay for all transportation and accommodation arrangements for all required intercollegiate athletics travel.  Athletic representatives are responsible for their own meals and any spending money they may wish to take, and the University will provide a per diem for the student athlete as determined by the Division.

UNIFORMS AND EQUIPMENT
Uniforms and equipment are the property of Thompson Rivers University.  Any equipment/uniforms not returned by an athletic representative will result in his/her course marks being withheld until the property is returned in good condition or paid for.
 
It is expected that a student-athlete would not wear uniforms or team apparel with WolfPack logos during events, parties, social gatherings that would not reflect well on the University, WolfPack department, and/or the student-athlete’s respective team.
 
It is expected that a student-athlete would wear their team apparel with WolfPack logos during any team function, fundraiser or public appearance where they are representing the WolfPack and/or their respective teams.

TEAM SELECTION
Membership on a WolfPack team is a privilege that creates unique opportunities for growth and development. All WolfPack student-athletes are expected to be good citizens and demonstrate the highest standards of commitment, integrity, character, respect, inclusion, and teamwork. WolfPack athletes must be positive role models and ambassadors for the University and demonstrate the potential to be successful academically, athletically and within the greater community. The head coach has the final authority on team personnel decisions, and may consult the Director, Athletics and Recreation, from time-to-time in the decision-making process. If a student-athlete has a question or concern about any aspect of team operations, they are encouraged to speak directly with the head coach, outlining their concerns in an appropriate and timely manner.
 

ACADEMIC
 
ELIGIBILITY
All student-athlete are required to provide access to academic records (e.g., grades, credit hour completion, previous transcripts, interim grades) to the Department of Athletics and Recreation for the purposes of eligibility tracking, assessment for athletic financial awards, academic support, nomination for various awards, and other purposes as required for compliance with the jurisdictions in which we compete.
 
A.         U SPORTS and Canada West
 
    1.         In order to be eligible for immediate competition, for entering or college transfer students, you must be admitted to TRU with a minimum 60% admission average.
    2.         Student-athletes must be enrolled in a minimum of 9 degree granting credit hours (or equivalent) in the term in which they are competing.
    3.         Student-athletes must successfully complete a minimum of 18 degree granting credit hours (or equivalent) during the academic year in order to be eligible the following year.
    4.         Student-athletes have a total of five (5) years of post-secondary athletics eligibility in the Canada West Universities Athletic Association [CW], which is a regional member of the U SPORTS organization.
    5.         A student-athlete who has previously participated in intercollegiate sports at Thompson Rivers University or at any other post-secondary institution (in Canada or elsewhere) and who is transferring to Thompson Rivers University, must provide all historical information to the coach and the Director, Athletics and Recreation upon trying out for any team.
    6.         A student-athlete (returning, or transfer) must have passed a minimum of eighteen credits in the last academic year during which they participated to be eligible for the following year.
    7.         Students must pass a minimum of 1 course in first semester to participate in team training and competition second semester.
    8.         Depending on the sport you play and the schedule of your team, you can be charged with a year of eligibility when your name appears on the playing roster (or equivalent) of as few as one regular season competition or 3 exhibition competitions; please be aware of the rules that apply to you by consulting your Athletic Department.
    9.         All student athletes should check the U SPORTS and CW websites for further information in regard to eligibility or see the appropriate coach or administrator.
 
B.         CCBC
 
    1.         Baseball Student-athletes have a total of five (5) years of post-secondary athletics eligibility in the Canadian Colleges Baseball Conference [CCBC].
    2.         A baseball student-athlete must be registered in a minimum of nine credit hours per semester, attend classes regularly and pass a total of three courses (nine credits or equivalent) in the previous semester to be eligible to participate on the TRU baseball team.  Ex. 3 courses (9 credits or equivalent) must be passed in the fall semester prior to the Championship spring season.
    3.         A student-athlete who has previously participated in intercollegiate sports at Thompson Rivers University or at any other post-secondary institution (in Canada or elsewhere) and who is transferring to Thompson Rivers University, must provide historical information to the coach and the Director, Athletics and Recreation upon trying out for any team.
    4.         All student athletes should check the CCBC website for further information in regard to eligibility or see the appropriate coach or administrator.

ACADEMIC SUPPORT SERVICES
Pack ACademic Edge
The Pack ACademic Edge program provides academic and wellbeing support for new-to-TRU WolfPack athletes, and those in search of guidance beyond their first year, in an informal study hall session led by upper-year student-athletes – the PACE Leaders.

This program offers the opportunity to study casually with peers, yet with a planned and strategic approach. It is intended to keep athletes on track and motivated throughout the semester as they balance their training, travel and academic commitments. In addition, student-athletes receive coaching on campus resources, wellness and learning strategies to improve their study habits. For more information, please see the website.

Study Hall
Study hall sessions are held on Mondays, offering casual and quiet drop-in study spaces, from 4-8:30 pm. Attendance is recorded every session and shared weekly with the Athletic Director, Director of Access and Academic Supports and Coaches.

While Study Hall is available to all WolfPack athletes during their time with TRU, it is mandatory as follows.
  1. All students in their first year of study will attend Monday PACE sessions for 2 hours in the fall and winter semesters. Exceptions included but not limited to master’s students, upper-level students etc. Check in with Athletic Department and Learning Strategist to clarify.
  2. Any student with a semester GPA below 2.5 will be required to attend PACE on Mondays for 2 hours. Students will sign in and out with time with PACE Coordinator/PACE leader.
  3. Any student who carries 2 or more online courses must attend PACE Sessions as well as show updated work and course progression to PACE Coordinator. Bi-weekly spreadsheet/academic log check in sent to Learning Strategist/PACE Coordinator to update on progress Bi-weekly in-person check in with Learning Strategist/PACE Coordinator. Bi-weekly in-person check in with Learning Strategist/PACE Coordinator. Note, any OL student that has government student loans will be on a study contract to complete these courses like a regular semester course.
  4. Students must pass a minimum of 1 course in first semester to participate in team training and competition second semester. Important to note that student-athletes need to be enrolled in in a minimum of 9 degree granting credit hours (or equivalent) in the term in which they are competing. Student-athletes must successfully complete a minimum of 18 degree granting credit hours (or equivalent) during the academic year in order to be eligible the following year.
  5. Any student who does not meet the 2.5 GPA must also meet the Learning Strategist/PACE Coordinator bi-weekly for an additional session outside of PACE.
Student-Athlete Academic Requirements
For student-athletes requiring additional academic support, coaches will intervene and help create a plan to prioritize their academics, and receive the support needed to address any other related concerns. Plans may include weekly meetings, specific academic expectations, altering or suspending of participation in practices, travel, and games, and referrals to support services.

Learning Strategist Support
Our Learning Strategist coordinates the PACE program and attends all study hall sessions and is also available to work with the student-athletes, one-to-one, triaging and connecting students with the appropriate strategies and campus supports to ensure success.
 
Communication with Professors
Student-athletes must communicate travel itineraries and missed classes/exams with professors at the beginning of the school year, and as required, during the competitive season. Athletes will be given department letters to submit to each professor and their program advisor within the first two weeks of class. These letters confirm that they are participating on a varsity team and outline all possible conflict dates for the semester. Professors must be informed a minimum of two weeks in advance of any competition travel conflict.
  • The athlete is responsible for making up all missed work.
  • Alternate arrangements such as writing the test early, having a proctor administer the test, booking a retake with the Test Centre, or any other alternatives the professor suggests are encouraged.
myTRU Student Portal
Student-athletes can find the myTRU Student Portal online which contains information about course registration, fees, grades, exam schedules, etc. You can also access your student email, contact information, Moodle (the dashboard for your courses and interim progress), financial awards and loans. Student-athletes must monitor this portal on a regular basis.

OTHER LEARNING SUPPORTS
All TRU Academic Supports can be found on the website HERE. The most commonly used support programs and services (free tutors or graduate teaching assistants) include:
TUTOR SERVICES
Student-athletes may request private tutor services if all on-campus resources have been accessed in advance or there are no tutoring services available for the course, via TRU. Cost for private tutors may be the responsibility of the student-athlete. Talk to your head coach if different support is needed.
 

FINANCIAL AWARDS
 
Thompson Rivers University athletic teams’ coaches are responsible for distributing their athletic scholarship money as they see fit, within U SPORTS regulations.  Being eligible for athletic scholarships does not guarantee that you will receive an athletic scholarship. Coaches are responsible for distributing the budget provided for scholarships. The minimum eligibility for athletic scholarships are:
  • For U SPORTS athletes, you are eligible to receive an athletic scholarship at the beginning of your first year at a university if you have a minimum entering average of 80% or equivalent.
  • Alternatively, where applicable, you are eligible to receive an athletic scholarship at the end of your first year at a university (spring or summer) if you satisfy academic requirements (passing a minimum of 18 degree-granting credits) with at least a 2.17 GPA or equivalent.
  • Thereafter, you are eligible to receive an athletic scholarship at the beginning of any year if you pass 18 degree-granting credits with at least a 2.17 GPA in the preceding year.
 
External awards can be applied for through the university at the beginning of each semester. For more information with regard to external scholarship opportunities, refer to the Financial Aids and Awards website or visit their office in Old Main 1629.
 
Please note: A GPA of 2.17 (and successful completion of academic standing requirements) is required to maintain WolfPack Athletic Scholarships; however, if the student-athlete is receiving TRU Academic Scholarships (Ambassador, Entrance Scholarships etc.) or is on Government Student Loans, the GPA and/or required credit hours often differs. If you are receiving funding from any other sources, it is the responsibility of the athlete to be fully informed on all terms and conditions attached to the funding.
 

COMMUNICATIONS (Media and Social)
 
RESPONSIBILITY TO THE MEDIA
Positive media relations are essential to our marketing and promotion efforts in the athletic department. Your willingness to cooperate with media members is always appreciated.
 
Cooperating with the media should also be viewed as part of your educational experience here at TRU.  Being able to communicate a message to the public; developing confidence and charisma in speaking situations; and learning to handle your emotions in front of an audience through ups and downs are all valuable life skills.  You can view your obligation to cooperate with the media as an opportunity to promote yourself, your team, sport, TRU Athletics and the university as a whole.
 
In a non-professional setting like ours, media members for the most part are looking for interesting, upbeat stories that will resonate with readers, viewers or listeners, rather than looking to criticize your performance or dig into your personal life in an unwanted manner.
 
Media attention also means that your conduct both on and off the field will be under scrutiny because of your position as a TRU athlete.  The last thing you want is to receive publicity for an unfortunate incident.  Your conduct reflects not only you, but also on your entire team and every student-athlete at TRU. Media coverage is seen not only by fans, but also by university officials, your professors, alumni and key donors.  We expect you to represent the WolfPack and the university with pride on and off the field at all times.


INTERVIEWS
The main way you will deal with the media is through interviews.  While everyone’s comfort level with the interview process will vary, we encourage you to make yourself available to the media.  The more interviews you do, the better you will become at handling them and the more fun they will be.
 
We ask the media to direct all interview requests through the communications office or your coaches and, for the most part, we will contact you and work around your athletic, academic and social schedules to set up a time.  Sometimes, however, media members will simply show up at a practice to talk to you or chase you down on the field after a game, and this is fine.

Interview Tips:
  • Be courteous and friendly.  Show up prepared and respect the reporter’s time.
  • Remember the real audience.  You may be speaking to one reporter, but the real audience for your remarks is the fans, alumni or donors who will read or listen to your comments.  Your goal with the media should be to put yourself, your team and the department in the best possible light with the real audience.  You can do this by delivering a positive message no matter what the circumstances.
  •  Avoid “yes” and “no” answers and fillers.  This is your interview, so plan on doing over 50 per cent of the talking.  All the reporter wants is a good quote so try to give them something to work with.  There is nothing wrong with thinking before you speak and taking a moment to organize your thoughts.
  • There are no bad questions.  It’s okay for a journalist to ask virtually any question, no matter how ridiculous it may seem.  You can’t control the questions, but you can control the answers.  Know your message – hopefully a positive one – and bridge to it in your answers. If a question or the reporter’s demeanor ever makes you uncomfortable for any reason please let the Athletics department know.
  • Be willing to talk after wins and losses. Things don’t always go as planned in sport and you cannot expect to receive media attention only when things are going your way.
  • Keep it short and sweet.  When doing interviews, especially for TV and radio, try to keep your answers meaningful but to the point. The exception to this would perhaps be a large feature story, where longer, detailed and thoughtful answers are appreciated.
  • Don’t say “no comment” when asked a question you don’t want to (or think you shouldn’t) answer. Instead, say something like, “I don’t think it’s appropriate for me to comment on that”, or “You know, that’s not something I want to talk about right now.”  If there’s been a serious incident of some nature, simply tell the reporter that they must contact the Athletic Department.
  • Don’t make “off the record” comments to reporters.  Using “off-the-record” is no guarantee of confidentiality.  Do not say something unless you’re prepared for it to be read or heard by the public
  • Feel free to ask the purpose of the interview before granting it.  If you encounter an interview request you have the right to know something about both the reporter and the subject matter.  You don’t have to do an interview, but there is a nice way of saying “no”.
  • Relax and have fun. Let your personality show through, an interview shouldn’t be a painful experience. If you have any questions or feel you need assistance in dealing with an interview, please let the Athletic Department know.

COVERAGE
Coverage, internal and external, does not always reflect reality.  Not everyone can be mentioned in every story and there is not enough time or space to do a story on everyone. What’s news to reporters might not strike you as newsworthy, as many times they prefer to focus on human-interest stories rather than traditional accomplishments. The basic message is: don’t let media coverage impact you or your team.  Don’t let it go to your head, don’t let it influence team chemistry, and try not to take anything personally.  Any positive story is good for the entire team because it means exposure.
 
TRU MARKETING AND COMMUNICATIONS OFFICE
The TRU WolfPack Marketing and Communications office, located in the TRU Athletics department at the TCC, serves as a communications link between TRU Athletics and the media, university, alumni and greater community.  The office tries to generate timely and accurate coverage of the WolfPack by compiling and maintaining statistics, bios, photographs and historical records, coordinating interviews and servicing the information needs of reporters.  It also handles all WolfPack social media, the WolfPack website and directs the marketing and promotions with the goal of filling the stands.
We realize that an athlete’s schoolwork, team practice and competition schedule come first, and will do our best to coordinate interviews and other media requests accordingly.  If you feel overloaded by an interview request or want advice on how to handle an interview, please don’t hesitate to stop by the office.  We are here to assist you.
 
The more we know about you, the better we can help to tell your story. Don’t be bashful in promoting yourself if you think you have a good story to tell. Our door is always open and the phone is always on. We will not give out your contact information to members of the media without consent.  If reporters wish to conduct phone interviews, we will attempt to arrange a time for you to call them.

SOCIAL MEDIA
This section serves as the official policy for the use of Technology and Social Media for all WolfPack sports programs within the Athletic Department at Thompson Rivers University.  These guidelines apply to all WolfPack student-athletes posting or contributing to any kind of social media in their role as a student-athlete or their lives beyond the field of play.  Please review each semester to ensure you have the latest updated information.
 
The policy encompasses all types of social media as well as other technology-based conversations with a few or many people and any emerging social platforms.
 
All student-athletes are preparing for a career outside of university, be it sport-related or not.  During this venture, they represent themselves, the Athletic Department and TRU, and this requires maintaining a high standard of behavior. Social media often spans traditional boundaries between professional and personal relationships and thus it takes additional vigilance to make sure one is protecting personal, professional, and university reputations. 
 
Social media is also a great way to help promote yourself, your team, your games and your fellow student-athletes.  Check out WolfPack social media, and feel free to follow, repost and collaborate at:
 
Facebook: TRU WolfPack
Instagram: @goTRUWolfPack
Twitter: @goTRUWolfPack
TikTok: @truwolfpack

GUIDELINES
All student-athletes must represent TRU, the Athletic Department and themselves in a professional and respectful manner online. Be aware that there are no private sites, comments can be forwarded, copied and printed and systems can save information even if you delete a post.
 
  • Professionalism – Student-athletes must meet all applicable ethical standards, professional standards and the Athletic Department policies.  Making disrespectful or disparaging comments about officials, opponents, coaches, instructors, teammates or students on social media sites, all violate the above standards and policies.  This includes any comments that are bullying, threatening, harassing, obscene, sexually explicit, racially derogatory, homophobic, or otherwise offensive. 
  • Association with TRU - If you are identifying yourself as a TRU WolfPack student-athlete, consider how you wish to present yourself.  Do not claim nor imply you are speaking on the Athletic Department’s or your teammates’ behalf unless you are authorized to do so in writing in advance.  When you post or otherwise participate on a social media site, you are identifying yourself as a TRU WolfPack student-athlete.
 

STUDENT-ATHLETE CONDUCT/BEHAVIOUR
 
HAZING
Students seeking acceptance on their new team can become victims. Incidents can be guised in the inappropriate and misguided concept of a traditional initiation. Traditions that harm must be replaced with ones that build character and strengthen teams. WolfPack Athletics supports team building activities which are constructive, educational, and contribute to the intellectual and personal development of student-athletes. TRU unequivocally opposes hazing and any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment, or ridicule.

 
Hazing Policy
Thompson Rivers University has a zero tolerance policy on hazing, and the consequences can be severe.
 
Participation in hazing activities may lead to individual disciplinary action, team disciplinary action and/or termination of the team or student organization.
 
The University defines hazing as any action or activity that recklessly endangers the physical or mental health of a person, or that violates the dignity of another person. Hazing is further defined as any activity that is expected of someone to join a group or team that humiliates, degrades, abuses or endangers them, regardless of intention or willingness to participate. Initiation activities and initiation parties fall into this category. The University enforcement of hazing will prevail regardless of whether it is conducted on or off the University premises.
 
Hazing activities may include but are by no means limited to the following team functions: use of alcohol; nudity; paddling in any form; branding or shaving; creation of excessive fatigue; consumption of excessive and/or an unusual combination of food; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities conducted on or off campus; wearing of apparel that is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities that are not consistent with provincial and local law (including legal drinking age), or the regulations and policies of Thompson Rivers University.
 
Hazing Test
The following questions are intended to help captains of athletics teams and student leaders to think about issues of hazing when planning activities.
  • Is this a team or group activity in which members are encouraged or expected to attend and in which minors are consuming alcohol?
  • Will current members refuse to participate with the new members?
  • Does the activity risk emotional or physical abuse?
  • Is there a risk of injury or a question of safety?
  • Would you have any reservations describing the activity to your parents, coach, professor or university official?
  • Would you object to the activity being photographed for the school newspaper or local television news?

Hazing Principle
I fully understand the University zero tolerance policy towards hazing and initiation activity. I will not engage in any hazing or initiation activity as defined by the Student-Athlete Handbook. I understand the consequences will be severe, and may result in suspension, probation or expulsion from the team or from the University, the team may be disbanded entirely, and competition may be canceled. I further agree to provide an environment that is free from harassment of any kind.

SEXUALIZED VIOLENCE PREVENTION & RESPONSE
All members of the University Community have the right to work, teach and study in an environment that is free from any form of sexualized violence. Sexualized violence will not be tolerated at Thompson Rivers University. As a TRU student-athlete, you have a responsibility to help create and maintain a safe and inclusive environment for everyone. TRU’s policy on Sexualized Violence applies to students, faculty, staff and members of the Board of Governors.

What is Sexualized Violence?
Sexualized violence is an umbrella term for any physical or psychological sexual act that targets a person’s sexuality, gender identity or gender expression, that is committed, threatened or attempted against a person without the person’s consent. The act may be physical or psychological in nature. This includes, but is not limited to sexual assault, sexual harassment, stalking, indecent exposure, voyeurism, sexual exploitation of a minor, displaying degrading sexual imagery, distribution of sexual images or video of a community member without their consent, and cyber harassment or cyberstalking of a sexualized nature. You can find definitions for these terms here.

Key statistics:
  • The first 8 weeks of class is typically recognized (across North America) as “the Red Zone”.
  • Research has shown that approximately 50% of sexualized assaults happen during this window of time, and that students in their first year are most at risk.

What is Consent?
Consent is simple. Whether in the classroom, at our home or on a date we ask a question, listen to the response and respect the answer. Consent is:
  • Consent is when a person freely gives permission for something to happen or agrees to do something; this can be indicated verbally or non-verbally.
  • You must obtain consent before engaging in any sexual activity, and any time you change sexual activities
  • Consent must be freely given, specific, clear, coherent, enthusiastic, and ongoing.
  • Sexual activity without consent is sexual assault.

    Consent Is...
  • Active – Just because they didn’t say “No” doesn’t mean you have consent. Only “Yes” means “Yes.
  • A Choice – Everyone has the right to feel free to say “Yes “or “No” without pressure, threats, or manipulation.
  • A Process – Consent requires on-going conversations with lots of TRUST. Just because someone said “Yes” to one thing, doesn’t mean they say “Yes” to ALL the things. Everyone has a right to change their mind and say “No” at any point.
  • Based on Equal Power – If someone is underage, drunk, asleep/unconscious, or you occupy a position of power or authority over them, they cannot consent.
    Consent Is Not...
  • Assumed – Being in a relationship or having a sexual history with someone does not mean that you have their consent. Communicating about consent is always necessary. Flirting with someone or walking them home is not a yes.
  • Pressured – If you have to convince someone to say “Yes”, or they are afraid to say “No”, you do not have their consent.
  • Silent – The absence of a “No” is not a “Yes”. Pay attention to your partner’s body language and nonverbal cues. Silence is not a yes.
  • Incapacitated – You cannot get consent from someone who is asleep, unconscious, drunk, or otherwise incapacitated. Having drinks or being drunk is not a yes.

How to Help a Friend
Our response matters. If someone has disclosed to you, you’re already doing something right. You have already interacted with this person in such a way that they have deliberately chosen you. You don’t have to be an expert to give a helpful response. Check out this video by our TRU WolfPack members on how to respond to disclosures. Here are some tips to keep in mind:
  • Listen – Because disclosing sexual violence can be difficult, it is important to respond with compassion, patience, and empathy. Tell them you are glad they are telling you. Don’t press for details and respect their pace and personal space.
  • Believe – Less than 2% of reports of sexualized violence are false. Believe them and validate their feelings and reactions. If they blame themselves, which is common, remind them that it was not their fault.
  • Empower – Check in about safety and offer to explore options and connect them with supports. The person who is disclosing has complete control over what next steps and actions, if any, will be taken next. This includes whether or not to report, seek support services, or share this information with anyone else.

Get Support
If you have been subjected to sexual violence you are not alone
If you or someone you know has experienced sexualized violence, please contact svpr@tru.ca or call 250-828-5023 to book an appointment. You can also contact Kamloops Sexual Assault Counseling Center’s FREE confidential crisis line at 1-888-974-7278. A list of supports available can be found at www.tru.ca/sexualviolence under the “Get Help” section.

If you have been accused of committing sexual violence there is support
If you or someone you know thinks they may have harmed someone else or is involved in a formal TRU process, you are entitled to support from a Student Case Manager in the Student Affairs office. Please contact studentaffairs@tru.ca or call 250-828-5023 to book an appointment.

DISCRIMINATION AND HARASSMENT POLICY
Thompson Rivers University is committed to fostering a collegial study and work environment that is free of discrimination and harassment and one in which all individuals are treated with respect and dignity. Discriminatory and harassing behaviors are offensive, degrading and illegal. View TRU’s Discrimination and Harassment Prevention Policy for a listing of definitions, how to report complaints, and an overview of investigation and resolution procedures.

BEHAVIOUR TOWARD OFFICIALS
TRU Athletics, U SPORTS and Canada West have a zero tolerance policy regarding the abuse of officials. It is the responsibility of the student-athlete, coaches, and administrators to respect the officials. It is unacceptable for TRU athletic representatives to use abusive or foul language toward an official; direct verbal or nonverbal insults at an official; or attempt to intimidate, argue with, physically harm, or manipulate officials. There will be significant consequences regarding any abuse of officials, including individual and or team suspension or expulsion.
 

HEALTH & MEDICAL SERVICES

ATHLETIC THERAPY
The TRU Athletic Therapy Clinic is at Sage Sport Institute, located at the Tournament Capital Centre, will provide preventative care as well as care for athletic injuries, pre-practice and pre-game taping, and support techniques.
 
Kevin Brechin – Athletic Therapist, TRU Director of Athlete Health & Performance
Cell: (250) 320-4378
Email: kbrechin@tru.ca
 
Sage Sports Institute
#200 – 910 McGill Road (attached to the south side of the TCC)
(250) 314-5000
 
Normal hours of operation are Monday to Friday, and student-athletes may access therapy services during these hours.  Please be advised that drop-ins are not ideal as the therapist schedules fill up very quickly.
 
A therapist will be at all home games, and is generally available for treatment and game day preparation 1.5 hours before each game.  If you need special attention, or service outside of that time, please contact the therapist at least a day in advance.
 
To compete for the TRU WolfPack, every student-athlete must complete the following checklist:
  • All student-athletes must NOT opt out of the TRUSU health plan.
  • All international student-athletes must have a medical health plan (BC Medical) or insurance in place before they can take part in varsity sport.
  • All student-athletes must have medical done before the start of organized practice for the upcoming season.
  • All student-athletes must complete a baseline concussion test before practicing or competing in varsity sport.
  • All student-athletes must complete the CCES drug education before taking part in varsity sport.

Medical History Questionnaire Form
All student-athletes must complete the Medical History Questionnaire prior to first practices of the season, which will be reviewed by the athletics medical team. Forms can be found on the WolfPack website in the Student-Athlete HUB. Areas of concern regarding an athlete’s medical history will be addressed directly with the athlete for follow-up and further assessment. Any further questions or concerns can be directed to Athletic Therapist, and Director of Athletic Health & Performance, Kevin Brechin.

ANTI-DOPING
It is mandatory for all student athletes to follow the procedures as outlined in the U SPORTS Anti-Doping Policy and Canadian Anti-Doping Program (CADP).

Cannabis
While Cannabis is now legal in Canada, it is still listed as a banned substance by the Canadian Centre for Ethics in Sport (CCES), and as per U SPORTS anti-doping policy. A positive test may still result in sport related sanctions and/or suspensions. Any athlete believed to be under the influence of cannabis related products will be prohibited from participating in any team activities.

Testing Procedures
Drug testing may be conducted at any time, in or out of competition. Only Doping Control officers certified by the CCES will conduct the doping control sessions. All samples will be sent to and be analyzed by an IOC-accredited laboratory.
 
A student-athlete who refuses to undergo a test will be subject to the same sanctions as the student-athlete who has a positive test result. If after reinstatement, the student-athlete refuses to undergo testing a second time, he/she will be subject to the penalties of a second offense.

Penalties for Doping Infractions
All penalties and suspensions affecting U Sports members are as specified in the Canadian Anti-Doping Program (CADP).

TRU MEDICAL CLINIC
The TRU Medical Clinic is located in Old Main 1461 and provides a full range of services to registered students who require medical support during their studies in Kamloops. The Medical Clinic is open from September to July (closed in August) from 9am to 3pm. Three Physicians fill the full-time position on a rotating basis. To book an appointment, email trumedicalclinic@tru.ca or call (250) 828-5126. For more information go to: www.tru.ca/current/wellness/clinic.

COUNSELLING & WELLBEING SERVICES
Counselling Services has a team of highly skilled counsellors that help TRU students address a wide variety of concerns from stress and anxiety to substance abuse, career planning, study skills, time management, eating disorders, grief, and more. To schedule a counselling appointment, students can drop-in to the Student Services office at Old Main 1631, between 8:30 a.m. and 4 p.m., from Monday to Friday; email studentservices@tru.ca; or call 250-828-5023. Appointments are being offered in person and virtually.
 

GRIEVANCES/CONCERNS
 
Generally, if an athletic representative feels unjustly treated, the following should occur:
  1. Contact the coach and arrange an opportunity to discuss the matter in private.  If not resolved;
  2. Contact the Director, Athletics and Recreation.  If not resolved, or not comfortable discussing the matter with the Director, Athletics and Recreation;
  3. Contact the Office of Student and Judicial Affairs on campus by calling or emailing at 250-828-5032, studentaffairs@tru.ca

Please Note: Concerns around team operations should be dealt with directly with your head coach. Matters of team operations include, but are not limited to:
  • Team selection
  • Team roster
  • Depth chart
  • Playing time
  • Rotations/substitutions
  • Player additions/removals
  • Style of play
  • Technical/tactical systems
  • Team standards
Coaches do not discuss team operations or team personnel matters with parents/guardians and/or third parties. These conversations should occur between the athlete and coach.
 

THOMPSON RIVERS UNIVERSITY STUDENT-ATHLETE CONTRACT

I, as an athletic representative will;
 
  1. Adhere to all rules and regulations as outlined in the athletic handbook 
  2. Provide access to academic records and academic performance as outlined in the student-athlete handbook 
  3. Grant permission to the Department of Athletics and Recreation to access my academic records (grades, credit hour completion, previous transcripts, interim grades) for the purposes of eligibility tracking, assessment for athletic financial awards, academic support, nomination for various awards, and other purposes as required for compliance with the jurisdictions in which we compete.
  4.  Grant permission to the Department of Athletics and Recreation to utilize photography or videography captured of myself in practice or games for marketing / communication purposes both online and in print media. These photos / videos may also be shared with media and other outlets to further promote the WolfPack.
  5. Abide by the law.
  6. Contribute to department fundraising initiatives.
  7.  Represent the University in a positive and beneficial manner both academically and athletically.
  8.  Be a positive, active influence in our community.
  9.  Be an ambassador for our athletic program, the university and the city of Kamloops when participating in competition out of town.
  10.  Use good judgment and discretion when using social networking systems i.e. Facebook, Twitter, Snapchat, etc…
  11.  Strive to become the best student athlete I am capable of without sacrificing the integrity of sport by being respectful of officials, coaches, teammates and other members of the athletic community.
  12.  Adhere to the anti-doping policies.
  13.  Seek help for any personal, academic, or athletically related problems that may be inhibiting my performance as a student athlete.
  14.  Treat facilities, equipment, uniforms, and WolfPack gear in a manner that reflects my commitment to this program.
  15. Make a commitment to myself, my teammates, my coaches, and my peers in the athletic community to continually put forth my best effort to better Thompson Rivers University athletics.
  16. Will not engage in any hazing or initiation activity as defined by the Student-Athlete Handbook. I understand the consequences will be severe, and may result in suspension, probation or expulsion from the team or from the University, the team may be disbanded entirely, and competition may be canceled. I further agree to provide an environment that is free from harassment of any kind.
ATHLETIC REPRESENTATIVE WAIVER
 
Participation in athletic activities involves the risk of personal injury.  The use of equipment, facilities and premises of Thompson Rivers University by persons participating in athletic activities shall constitute acceptance of that risk regardless of the nature of the injury.  The University, its officers, employees and agents shall not be liable for any injury, loss or damage sustained or suffered by persons participating in athletics or recreation activities at the University, whether caused directly or indirectly by the negligence or fault of the University, its officers, employees, other agents or otherwise, and the athletic representative hereby waives any such claim.  Where the parent or guardian of the athletic representative has consented to the participation of the athletic representative by signing this registration form, the parent or guardian hereby agrees to waive any claim against the University which the parent or guardian may have for any injury, loss or damage sustained by the athletic representative and agrees to indemnify and save harmless the University from any claim made by the athletic representative.
 
WARNING:  Any participant with known physical conditions that may be aggravated by participation in this sport (examples: epilepsy, heart conditions, joint problems, a state of poor physical fitness, etc.) should check with their physician before entering.  Thompson Rivers University is not responsible for pre-event screening of participants and/or injuries incurred during the event.
 

IMPORTANT LINKS
 
ORGANIZATION / CAMPUS UNIT DESCRIPTION & LINKS
TRU WolfPack Homepage of the WolfPack Athletics & Recreation Department
U SPORTS National governinng body for Canadian university sport 
Canada West Governing body for university sport competition in the Western Conference provinces
Pack ACademic Edge
(PACE)		 Academic and study hall program connecting WolfPack athletes with holistic support resources
TRU Counselling Services Free, confidential counseeling services in a professional and friendly environment
TRU Acessibility Services Academic accomodations and services to all eligible TRU students, for support with diverse learning abilities or injuries
TRU Wellness Centre Provides health education and promotion activities, services and programs
TRU Medical Clinic Provides a full range of medical support services to registered students
TRU Student Housing Services Providing information for students regarding living options both on and off-campus
Student Services - Faculty of Student Development Providing support and services to guide students from orientation to graduation
TRU Student Life Providing extra-curricular support, events and programs for students
TRU Academic Supports Workshops, seminars and one-on-one assistance focused on improving academic performance
TRU Office of Student Affairs Assistance with navigating institutional process and policy, connecting individuals to the available supports
TRU Sexualized Violence Prevention & Response Offering education and support to the TRU community for the disclosure, prevention and address of sexual violence
TRU Academic Integrity & Student Conduct Guidelines for student conduct and avoiding academic misconduct
TRU Careers Services Providing employment, career training and support to students from pre-arrival on campus to after graduation
TRU Academic Calendar of Important Dates Critical registration, course withdrawals and exam dates in the university academic calendar
TRU Diversity & Equity Safety, inclusion and accessibility resources and services for all students, working towards advocacy and anti-discrimination on campus
TRU Students' Union
(TRUSU)		 Advocates for students, provides services, organizes events and administers grants
Campus Services Explore TRU Campus amenities, food services, safety, tech support and more




CONFIRM THAT YOU HAVE READ AND AGREE TO THE STUDENT-ATHLETE HANDBOOK HERE